Comparative Chart Type of Document

Memorandum

Letter

Chart

Definition

This is a communication form that refers to a notification about an important aspect inside a company.

Letters are more formal documents than memos and are sent outside the company. Both of them have almost the same structure and elements, but there are different types of letters.

It is a way to communicate relevant information about the hierarchy. Charts are graphic representations about how the responsibilities are distributed within a company.

Elements

To: (Receiver) It is the first element in a memorandum. The name can be formal or informal depending on the subject and importance of the document.

Cover Letters: It accompanies the curriculum vitae in order to give more details about the professional profile. It helps to the job seeker to know all the aspects that the CV does not contain.

Hierarchical: It is the most popular chart in organizations. It shows the hierarchy within a company where every employee belongs to a group that has one or more supervisors.

From: This is the space that contains the sender's name.

Thank you letters: This format is used in order to thank a company for a job interview. It can help to show the enthusiasm and interest about a new job.

Matrix: It represents a different type of management where employees with similar skills must report the work to one or more managers.

Date: It is an important element to specify a specific moment to avoid confusions.

Job acceptance letters: It is important when the employer gives a formal job offer. In this sense, it is necessary that you write a letter accepting the offer and give good impressions.

Horizontal: This type of chart is very popular in small business because it is very simple and there is not a large number of jobs or employees.

Subject: The topic that summarizes all the content of the document.

Job declination letter: It is the opposite case to the job acceptance letter. This type of letter is important in order to let  the company knows about your decision and to show respect and thankfulness.

Content: It is the most important aspect due to it contains all relevant information. This message can include problems, solutions, actions and other aspects.

Resignation Letters: This type of letter is used when an employee wants to leave the job. It is important to use this letter to let  the manager knows the reasons of resignation and the last day of work.

Sign: It is optional, but can give a formal aspect to the memo.

Recommendation letters: Important documents used to present an opinion about the applicants.